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Contact Information

First Name*:

Last Name*:

Organization/Group:

Primary Phone:

Email*:

Yes, it is okay to contact me via email regarding this request

Jefferson City CVB will contact you via email about this and future requests

Event Information

What is the name of the event?:

What are the dates of the conference?:

Are these dates flexible?:

Yes No

What is the meeting format? Please attach agenda if possible.:

Meeting Agenda:

Are any other cities being considered for conference?:

Yes No

Where was this conference held in previous years?:

How many people are attending?:

Will you need a meeting space outside of the hotel?:

Yes No

Will transportation be needed between hotel and meeting space?:

Yes No

When do you need proposals by?:

Other comments/information:

Hotel Information

What nights are rooms needed?:

How many rooms are needed each night?:

Will you need kings or doubles (or both)?:

Will you need kings or doubles (or both)?

Kings
Doubles
Both

Will you be needing any VIP rooms?:

Yes No

How many rooms were used in previous years?:

Will there be exhibitors?:

Yes No

If so, how many?:

Will they need supplies to set up (tables, etc.)?

Will you need meeting rooms or breakout rooms at the hotel?:

Yes No

How will the meeting/breakout rooms be set?:

Will you need any audio visuals for the conference?:

Yes No

Will you need any hospitality rooms?:

Yes No

Will the hotel need to provide any meals?:

Yes No

Will individuals be making their own reservations or will the meeting planner have a rooming list for the hotels?:

Will individuals be making their own reservations or will the meeting planner have a rooming list for the hotels?

Rooming List
Make own reservation

Would you like the hotels to send the rates directly or go through the CVB to compile them first?:

Will you need any special accommodations?:

Yes No

What is the budget for hotel accommodations?:

Would you like to set up site tours of the spaces?:

Yes No

Entertainment and Attractions

Will you need help finding any speakers or entertainment for the conference?*:

Yes No

Is there time to do activities in the area?:

Yes No

Will you need help planning the group activities?*:

Yes No

Will you be dining in the area?:

Yes No

If so, what type of meal are you looking for?:

What is the budget for meals and entertainment?:

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Contact Information

Event Information

Hotel Information

Entertainment and Attractions

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